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Remote work - Solwit | Software Development | Tests | Cloud Services

Work as a team and stay in touch
even, if you are separated
A short guide for those who work from home

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Be prepared! Choose the right tools for remote work. Keep in touch with your colleagues. Get all the benefits and satisfaction of working in a team. Discover the good practices of remote cooperation that we have developed upon our experience after we have moved our business online.

How to cooperate as a team,
while you are actually separated

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FIRST THINGS FIRST

Prepare the environment for cooperation. These seemingly small activities will take on meaning in everyday tasks.

Create the team alias to make everyday contacts easier

Thanks to this, you will be able to share information and grant access faster.

Check permissions and access to important documents

Make sure your team can collaborate on documents as needed.

Set the meeting schedule

Try virtual chats, pre-set a meeting schedule, prepare and share necessary documents.

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BE SUPPORTIVE

The team spirit consists of small everyday situations that you experience together.

Meet daily

Everyday video meetings, where you can see and hear each other, make the great way to keep employees engaged.

Share information regularly and remind of the goals

Sharing information on completion of projects’ milestones and plans for the coming days is a good way to build teamwork.

Don’t give up the office etiquette

Schedule appointments according to coworkers’ calendars and inform them about your availability. Respect your and your colleagues’ time both: work and private.

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CONTRIBUTE

The studies over distributed teams show that remote work can be as effective as stationary, but not always as satisfying. That is why, it is so important to take care of the well-being of the team.

Be an active participant in the meetings

In virtual contacts it is easy to miss all the small signals that are important in real contact, i.e. nodding, approval murmur, etc. Therefore, try not to mute the microphone without explicit necessity. Your nod, even in the form of ” mmhmm ” is important in communication.

Remember – talk to people, not to a microphone or a laptop

Start the conversation with nice, personal touches. Ask how the weekend was and tell something about yourself.

Create a space for discussion

An always-open group chat is a good place not only for job talks, but also for jokes, casual chatting or private announcements and questions.

YOUR HOME - THE BEST OFFICE SPACE EVER

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WORK MODE - ON

One place

It doesn’t matter, if it’s a desk in the office or a table in the kitchen. What really matters – let it be one, permanent, dedicated spot. After a few days, your brain will automatically switch to work mode when you are there. Relax mode will enter, when you leave it.

One time

At your home, your work must not only have a dedicated space, but also the dedicated time. Don’t start in pajamas nor take your laptop to bed. Stick to everyday customs. Don’t work all the time. Respect your private space as much as professional space.

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TAKE CARE OF YOUR EFFICIENCY

Detailed planning

Don’t be fooled by the home atmosphere. If keeping your company discipline at home is a challenge for you, make a detailed list of tasks, preferably the day before. Awareness of the amount of work will help you sit at your desk and progress in their implementation will be motivating.

Full concentration

Try to work on one project at a time. It’s easier to focus, if you only have one problem. If you need to – dare not answer unexpected calls.

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YOUR HOME IS SIMPLY YOURS

Your home has special rights

Chatting children, a barking dog, a boiling kettle – your houses background noise is nothing wrong as long as it doesn’t interrupt communication. It is your house. Your coworkers understand that the family life is not waiting for your call to end. Be understanding with them.

Your home network Infrastructure

Here are some tips that can be usefull during videocalls:

1. Lower your video quality when your bandwith drops.

2. Use the support of your phone – send and receive images through WiFi on your PC/laptop, but talk using your phone.

3. Use text chat if possible.

VIDEOCONFERENCE, Someone is watching you

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DEVICES AND NETWORK

Hardware

Laptops, smartphones, tablets – all decent choices but laptop (or PC with webcam) is the most suitable for business videoconference, mainly because of stability of the image, quality of the transmission and easy acces to any file on the hard drive.

Smartphone after all?

If you decide to talk via smartphone – take notice of the position of your phone (horizontal or vertical), as it may impact the way other callers perceive you. For example, holding your phone vertically is a common mistake. PC/laptop users with larger screens will only receive a narrow image, as a small spot on their screen.

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SOFTWARE

Necessary features

Telecommunication applications should substitute a physical verbal conversation with all its “features”, such as screen sharing, sending data on text chats and sharing files.

Stability

The system you use for videoconferencing should not only allow communication, but also withstand adding more and more participants. High-quality tools allow dozens of people to converse and thousands of people to watch high-quality streaming video.

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FINE FEATHERS MAKE FINE BIRDS

Provide a nice view for people watching you

Find the best spot for a video chat, concidering that viewers will also watch your background. Anything behind you should be bright, neutral, clean and not distracting. According to research, persons with live plants around and mild sidelight, appear more likable and trustworthy than those around office supplies.

Framing

To look your best, set up your webcam so that your silhouette is seen in medium close-up, to cover your shoulders and head. Sit a minimum of 50 centimeters from the camera, while trying to keep it at the height of your nose.

Light

Your face should be lit evenly. Also do not sit back to the window during the day – the camera will automatically adjust to the outside light and you will appear only as a dark silhouette.

Technology - the right tools are crucial

Employ tried-and-tested methods and tools used by the world’s most innovative companies. These are not only effective, but also reliable and easy to use.

With Google GSuite you will be able to:

Cooperate as a team on shared documents

participate in video and text chats

participate in staff meetings and trainings, even with big audiences

GSuite costs only about 5 euros monthly per user.

STAY IN TOUCH

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GOOGLE HANGOUT

The stable tool for team communication:

  • chat, online meetings and video conferences
  • meeting for up to 250 participants
  • live streaming up to 100,000 viewers
  • recording calls and saving them to Google Drive
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GOOGLE SLIDES, SHEETS AND DOCS

  • a set of applications necessary in every office: text documents, spreadsheets, and presentations
  • simultaneous material edition and collaboration in real time
  • document accessability from any place and device, online or offline
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AODocs

GSuite – customed platform for document management and cooperation. AODocs allows:

  • collecting data from multiple sources
  • arranging document in various versions and of various contributors
  • notifying when a document requires inputs
  • publishing documents in a neat and systematized manner
  • document integration with data bases
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GMAIL

  • secured buisness e-mail
  • unlimited mailbox capacity
  • personalised e-mail adress in @yourcompany domain
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Google Drive

  • secured online drive in Google Cloud
  • unlimited capacity
  • files shareability
  • file access from any device and location

AS A GOOGLE TECHNOLOGY PARTNER,
WE WILL SUPPORT YOU IN IMPLEMENTING GSUITE IN YOUR COMPANY

We will meticulously plan the implementation.

We will provide you with the required GSuite licence.

We will implement the solution and transfer your hosting services.

If required, we will train your staff.

If you need a dedicated solution, we will provide you with the design and development.

Choose your edition.

Try it free for 14 days.

Google Workspace plans start as low as $6 per user per month for Business Starter, $12 per user per month for Business Standard, and $18 per user per month for Business Plus.

EVERY PLAN INCLUDES

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Business Starter
$6 USD

/ user / month

kropka2

Custom and secure business email

kropka2

100 participant video meetings

kropka2

30 GB cloud storage per user

kropka2

Security and management controls

kropka2

Standard Support

Business Standard
$12 USD

/ user / month

kropka2

Custom and secure business email

kropka2

150 participant video meetings + recording

kropka2

2 TB cloud storage per user

kropka2

Security and management controls

kropka2

Standard Support (paid upgrade to Enhanced Support)

Business Plus
$18 USD

/ user / month

kropka2

Custom and secure business email + eDiscovery, retention

kropka2

250 participant video meetings + recording, attendance tracking

kropka2

5 TB cloud storage per user

kropka2

Enhanced security and management controls, including Vault and advanced endpoint management

kropka2

Standard Support (paid upgrade to Enhanced Support)

Enterprise
Contact us

for pricing

kropka2

Custom and secure business email + eDiscovery, retention, S/MIME encryption

kropka2

250 participant video meetings + recording, attendance tracking, noise cancellation, in-domain live streaming

kropka2

As much storage as you need

kropka2

Advanced security, management, and compliance controls, including Vault, DLP, data regions, and enterprise endpoint management

kropka2

Enhanced Support (paid upgrade to Premium Support)

Business Starter, Business Standard, and Business Plus plans can be purchased for a maximum of 300 users. There is no minimum or maximum user limit for Enterprise plans.

ORDER G SUITE

  • optional

GSuite implementation goes really fast and may be done remotely.
Enjoy GSuite in a couple of days!

ENJOY THE BENEFITS OF COOPERATION WITH
THE AUTHORISED GOOGLE PARTNER:

Proffesional support

We are a trusted provider of Google solutions in Cloud. Our engineers are experienced and certified specialists in providing cloud-based solutions.

SAFETY AND RELIABILITY

Google guarantees the reliability.
When using Google Cloud solutions, you get the same software that Google corporation works on.

LIGHTNING FAST DEPLOYMENT

GSuite implementation is done remotely and takes maximum 7 days. With support of our trainers and simplicity of GSuite interface, your team will start to effectively work with the system at the day of the deployment. Ask about the discounts!

CONVINIENT BILLING

You get one invoice for the complete package. The first payment is made 30 days after launching GSuite.
Ask for rebates! As a Google partner we can negotiate prices especially for you.

GET INSPIRED BY OUR SOLUTIONS

Check for other solutions that might be of interest to you.

With us, possibilities are unlimited.